Board of Directors Meeting

The activities and business of Dane County TimeBank, Inc. shall be managed by a Board consisting of a minimum of 9 and a maximum of 20 members including but not limited to the officers of the organization.

Meeting Date

December 15, 2020 – 6:00pm to 8:00pm

I. Opening Check-In (Lisa) 6:00

II. Assign Notetaker 6:05

III. Agenda Review & Update if Needed (Lisa) 6:10

IV. Review and approve minutes 6:15

V. Approval for renewal of line of credit (vote) 6:20
(part of our requirements through the state for unemployment)

VI. Director’s Report (Lorrie) 6:22

VII. Stephanie Rearick request to address Board, & Board and staff discussion 6:30

VIII. Project Development & Partnerships 7:00

IX. 2020 Finance/ Budget review 7:15
• Budget vs. Actual 2020
• Proposal and approval of staff bonuses / staffing structure

X. 2021 Budget 7:30

XI. Summary of To-Do’s, recording hours, and Adjourn 7:55

Meeting Date

October 20, 2020 – 6:00pm to 7:30pm

Note: If you would like to attend this meeting, please contact Lorrie Hurckes-Dwyer at [email protected] for the Zoom link information.

I. Opening Check-In (Lisa)
II. Assign Notetaker
III. Agenda Review & Update if Needed (Lisa)
IV. Review and approve minutes
V. Director’s Report
VI. TimeBank Birthday & Fundraising
VII. Finance/ Budget review
VIII. Board Commitments – Board Terms & CLIP Lab
IX. Project Development & Partnerships
X. Summary of To-Do’s, recording hours, and Adjourn

Meeting Date: 

September 15, 2020 – 6:00pm

I. Opening Check-In (Lisa) 6:00

II. Assign Notetaker

III. Agenda Review & Update if Needed (Lisa) 6:10

IV. Review and approve minutes 6:15

V. Director’s Report (Lorrie) 6:20

VI. Finance/ Budget review 6:30

VII. TimeBank Birthday & Fundraising 6:40

VIII. SJC Birthday Party 6:55

IX. Project Oversight Exercise 7:00

X. Background checks update 7:15

XI. Board meeting dates and frequency 7:25

XII. Summary of To-Do’s, recording hours, and Adjourn 7:30

Meeting Date

July 21, 2020 – 6:00pm

I. Opening Check-In (Lisa) 6:00

II. Assign Notetaker

III. Agenda Review & Update if Needed (Lisa) 6:10

IV. Review and approve minutes 6:15

V. Director’s Report (Lorrie) – activities /projects/ partnership 6:25

VI. Finance/ Budget review – website design investment 6:40

VII. Audit update 6:55

a. vote on cost allocation plan
b. vote on fraud policy and cost allocation plan

VIII. Engagement strategies – TAN, community activities, etc. 7:00

IX. Membership roles and adjustments to sign up and orientation 7:10

a. discussion and bylaws review

X. Background checks discussion 7:15

XI. Board meeting dates and frequency 7:25

Meeting Date

June 16, 2020 – 6:00pm

Agenda

  1. I. Opening Check-In (Lisa) 6:00
  2. II. Agenda Review & Update if Needed (Lisa) 6:10
  3. III. Review and approve February minutes (Amanda) 6:10
  4. IV. Director’s Report & Financial Update: Verbal Report (Lorrie) 6:15
  5. V. Timebanking during the time of COVID-19/ Timebanking with a racial justice lens 6:25 Circle discussion 
    a. How can timebanking be most relevant and impactful in this community? 

    a.i. Who has been most impacted in our community? 

    b. As we continue shifting our approach to timebanking with a racial justice lens as described in the strategic plan, this means things will be changing. Significant change almost always ruffles feathers/makes some people uncomfortable. Why and what does that mean for the Timebank? What are the limits that we want to push past and are there others we aren’t willing to push? 

  6. VI. Summary of To-Do’s, recording hours, and Adjourn (Amanda) 7:20

Meeting Date

April 21, 2020 – 6:00pm

I. Opening Check-In (Lisa) 6:00

II. Agenda Review & Update if Needed (Lisa) 6:10

III. Review and approve February minutes (Amanda) 6:10

IV. Director’s Report & Financial Update: Verbal Report (Lorrie) 6:15

V. Timebanking during the time of COVID-19/ Timebanking with a racial justice lens 6:25
Circle discussion

a. How can timebanking be most relevant and impactful in this community?
a.i. Who has been most impacted in our community?
b. As we continue shifting our approach to timebanking with a racial justice lens as described in the strategic plan, this means things will be changing. Significant change almost always ruffles feathers/makes some people uncomfortable. Why and what does that mean for the Timebank? What are the limits that we want to push past and are there others we aren’t willing to push?

VI. Summary of To-Do’s, recording hours, and Adjourn (Amanda) 7:20

Meeting Date

April 21, 2020 – 6:00pm

I. Opening Check-In (Lisa) 6:00

II. Agenda Review & Update if Needed (Lisa) 6:10

III. Review and approve February minutes (Amanda) 6:10

IV. Director’s Report & Financial Update: Verbal Report (Lorrie) 6:15

V. Timebanking during the time of COVID-19/ Timebanking with a racial justice lens 6:25
Circle discussion

a. How can timebanking be most relevant and impactful in this community?
a.i. Who has been most impacted in our community?
b. As we continue shifting our approach to timebanking with a racial justice lens as described in the strategic plan, this means things will be changing. Significant change almost always ruffles feathers/makes some people uncomfortable. Why and what does that mean for the Timebank? What are the limits that we want to push past and are there others we aren’t willing to push?

VI. Summary of To-Do’s, recording hours, and Adjourn (Amanda) 7:20

Flywheel skill share